PTAC

The West Virginia Department of Administration Purchasing Division, specifically on behalf of the West Virginia School for the Deaf and Blind (WVSDB) located in Hampshire County, is seeking a one-time procurement of comprehensive HVAC equipment and supplies. The solicitation, identified as CRFQ 0403 DBS2500000012, requires the acquisition of 60 Packaged Terminal Air Conditioner (PTAC) units, including 60 metal architectural louvers, 60 wireless thermostat kits, 60 wireless thermostats, 3 wireless control modules, and 1 energy management software with access. The specific PTAC unit must be a Friedrick PVH12R3FC or equivalent, with mandatory specifications including 265VAC power, a packaged terminal heat pump with inverter, 20-amp electrical connection, and 3.5kW supplemental heat. Vendors must provide commercial general liability insurance of $1,000,000 and comply with state purchasing regulations. The solicitation was issued on March 28, 2025, with bids due by April 15, 2025, at 1:30 PM ET, and the contract will be awarded to the vendor offering the lowest overall total cost that meets all required specifications. The equipment is designated for replacement in Keller Hall, with delivery expected within 15 calendar days of receiving the purchase order to 301 East Main Street, Romney, WV 26757.

While no specific set-aside designations or restrictions on respondent types are explicitly mentioned in the documents, the procurement appears to be a standard state purchasing process open to qualified vendors. The contact for this procurement is Joseph E Hager III, reachable at joseph.e.hageriii@wv.gov or (304) 558-2306, who can provide additional details about potential vendor qualifications. The procurement requires all equipment to be new and unused, with strict compliance requirements that could potentially disqualify vendors not meeting precise technical specifications. Though a specific budget range is not detailed, the comprehensive nature of the HVAC equipment procurement suggests a significant investment, likely in the tens of thousands of dollars given the quantity of units and associated accessories. The energy management software and wireless control modules indicate a strategic approach to modernizing the WVSDB's HVAC infrastructure, potentially offering long-term efficiency and cost-saving benefits beyond the initial equipment purchase.