PS- RFP AIDT- Center Event and Training Management System

The Alabama Industrial Development Training (AIDT), a division of the Alabama Department of Commerce, is requesting proposals for a Center Event and Training Management System serving three statewide training centers, with proposals due October 15, 2026 at 4:30 p.m. CDT and questions due October 1, 2026 at 5:00 p.m. CDT.

The system must support applicant tracking, registration management, AI-based chatbot functionality, talent marketplace capabilities, event and class scheduling, attendance tracking, SMS and email communications, testing and assessment scoring, waitlist management, training documentation and certificates, and career site platform with AI-powered search capabilities. Offerors must integrate the system with Salesforce and Adobe Learning Management System and enable integration with major job boards including Indeed, Facebook, CareerBuilder, and LinkedIn. All proposals must demonstrate experience implementing comparable enterprise systems for state or local government entities within the past five years and provide at least three references and two relevant case studies.

The contract term is one year commencing on the effective date of contract execution through the end of the 2026–2027 academic year, with AIDT retaining the right to terminate with thirty days' notice if terms are violated. Pricing proposals must identify all costs associated with implementation, licensing and subscription fees, hosting, integrations, configuration, training, and ongoing support and maintenance, with pricing remaining firm for the contract duration. The RFP does not specify a project budget or anticipated award date.

Evaluation criteria are functional fit and requirements compliance (55%), cost and overall value (20%), responder experience and organizational capacity (15%), and references and relevant case studies (10%). Offerors must provide comprehensive Service Level Agreements addressing system availability, response times, disaster recovery, backup procedures, dedicated account managers, implementation managers, help desk support, and training. Submissions must be made through Alabama Buys and include proof of E-Verify enrollment, a Beason-Hammon Immigration Status Affidavit, and a W-9 form. An Intent to Award will be issued before final contract award, allowing five calendar days for protests before the award becomes final.