PS- Administrative Services for the Alabama Professional Bail Bonding Board

The State of Alabama Office of the Chief Procurement Officer is requesting proposals for administrative services to the Alabama Professional Bail Bonding Board, with proposals due September 8, 2026 at 4:30 PM CT and questions due August 24, 2026 at 5:00 PM CT.

The scope encompasses office facilities management, correspondence handling, records management, communication services, general administrative support, and financial/accounting services for a Board that licenses approximately 975 individuals and entities and operates with nine members expanding to eleven after October 1, 2026. The Board meets at least four times annually. Contractors must provide dedicated office space in Montgomery with a minimum 20-seat conference capacity, 100 square feet of document storage, parking for eleven board members, standard office equipment, reliable internet connectivity, and dedicated telephone lines operational from 8:30 AM to 4:00 PM Monday through Friday. Contractors must demonstrate experience managing professional boards or provide three professional references, possess knowledge of Alabama licensure law, maintain liability insurance with a minimum of $1 million coverage listing the Board as additional insured, and comply with Alabama Ethics Law and E-Verify employment verification requirements. All software, databases, and records generated are Board property; contractors must maintain weekly off-site backups of all computer records.

The contract term is twelve months with four optional renewal periods of twelve months each, subject to approval by the Chief Procurement Officer, Contract Review Committee, and Governor. The cost proposal must include an annual fee broken into twelve equal monthly payments, with payments made monthly in arrears upon invoice submission. Travel and miscellaneous expenses are reimbursable separately at state employee rates and require Board approval. Annual renewals may include compensation increases up to five percent without resolicitation.

Evaluation allocates 40 percent to qualifications and experience, 30 percent to cost, 15 percent to proposed management system, and 15 percent to facilities. The contract may be terminated immediately for cause including theft, defalcation, unprofessional behavior, misuse of alcohol or drugs, fraud, or misrepresentation.