Proprietary* Thermal Clothing - DOC-PE

The State of Louisiana Office of State Procurement, on behalf of the Louisiana Department of Corrections – Prison Enterprises, is requesting sealed bids for proprietary thermal clothing under RFx 3000026460, with bids due July 21, 2026 at 10:00 a.m. Central Standard Time. Louisiana preference provisions apply to bidders whose Louisiana business workforce comprises at least 50% Louisiana residents, with additional preferences for Louisiana agricultural, forestry, or manufactured products; bidders claiming preference must specify applicable line numbers and provide required documentation or face elimination from preference consideration.

The scope comprises thermal bottoms and thermal tops specified as Indera Mills Model 800DR and Model 800LS respectively, with non-insulated waffle knit, 65% cotton / 35% polyester construction, and minimum 5-ounce medium weight. The bid includes 20 line items covering sizes small through 7–8X-large, with estimated quantities ranging from 50 to 1,100 units per size for canteen resale at Louisiana State Penitentiary at Angola. Equivalent brands and models are permitted if accompanied by sufficient descriptive information; failure to provide such documentation may result in rejection. All bids must specify brand, model, color, and confirm compliance with specification requirements.

The contract will be awarded on an all-or-none basis to the overall lowest responsive and responsible bidder, with the State reserving the right to reject individual line items from the award. The contract period begins upon award and extends through December 31, 2026, with an option to extend for two additional 12-month periods at the same prices, terms, and conditions, for a maximum total of 36 months. Delivery is to Angola on a called-order basis within 7–10 days after receipt of order. All prices must be quoted inclusive of transportation and freight charges prepaid. Bids must remain firm for a minimum of 60 days. Payment will be made within 30 days after receipt of properly executed invoice or delivery, whichever is later, through LaCarte procurement card for purchases of $5,000 and under or Electronic Funds Transfer for all other payments. Bidders for contracts valued at $25,000 or more must certify non-suspension and non-debarment by the General Services Administration.