Property Tax Notice Printing & Distribution

Pierce County Assessor-Treasurer's office (Washington) is requesting proposals for property tax notice printing and distribution services under RFP #2026-RFP-147, with proposals due September 28, 2026 at 3:00 p.m. — same-day deadline. All printing, binding, and stationery work must be completed within Washington State per RCW 43.19.748. No subcontractors are permitted; the contractor must perform all services directly.

The scope encompasses ten distinct mailing types with quantities ranging from 1,000 to 330,000 pieces, including property tax statements, reminder notices, value-change notices for real property, mobile homes and personal property, personal property affidavits, and exemption forms. The contractor must compile data, print, personalize, manufacture, and mail or electronically distribute notices to individual property owners multiple times annually as required by statute, including folding and inserting operations. The contractor must be a licensed Washington state operator with USPS Full Service and Seamless certifications and must employ at least one USPS-certified Mail Design Professional. Quality control requirements include a 97% address certification rate through CASS, backup facilities capable of recovery within 24 hours, and comprehensive proof and testing protocols. The contractor must provide secure electronic bill presentment with user-friendly online account access for taxpayers and maintain strict data security controls. Postage charges pass through to the County without markup, with USPS 3600 postage reports required to verify actual postage charged and discounts earned.

The total contract value is $668,880 for the initial 12-month period, with the County retaining the option to renew for four additional one-year terms at its sole discretion. Proposers must provide detailed per-piece cost grids for each mailing type and demonstrate the ability to cover postage costs in the event of payment delays to meet statutory mailing deadlines. Questions are due September 14, 2026 at 3:00 p.m. The contractor must maintain comprehensive insurance including commercial general liability ($1,000,000 minimum), workers compensation, cyber liability ($2,000,000), and crime insurance.