Program Management

The Town of Abita Springs, Louisiana is requesting qualifications for project management, grant administration, and administrative support services for federally and state-funded programs, with submissions due by 3:00 p.m. on July 9, 2026.

The scope encompasses FEMA Public Assistance, Hazard Mitigation Assistance, BRIC, FHWA, GOHSEP, HUD, and CDBG/CDBG-DR programs, including grant compliance support, documentation management, reimbursement tracking, and administrative coordination for disaster recovery and infrastructure initiatives. The selected firm will operate under a Professional Services Agreement with an initial three-year term and options to renew for up to two additional one-year periods, subject to funding availability and performance. No minimum work or compensation is guaranteed; all work authorization must be provided exclusively through written Task Orders or Notices to Proceed.

Respondents must submit a Statement of Qualifications containing firm background, key personnel resumes, relevant grant program experience, service approach descriptions, client references with contract values and manhour analysis, fee schedules, and proposed subcontractor information. Four hard copies and one digital copy on a USB flash drive are required.

Evaluation criteria are specialized experience with federally funded grant programs (20 points), past performance on similar projects (15 points), experience with municipal or governmental entities in Louisiana (10 points), understanding of required services and compliance methodology (20 points), firm capacity and staffing qualifications (15 points), cost proposal reasonableness (15 points), and participation efforts with small, minority, women, and veteran-owned businesses (5 points). The Town reserves the right to determine a competitive range, conduct interviews, request clarifications, and negotiate final scope, pricing, staffing, and contract terms with the highest-ranked respondent.

The selected firm must comply with federal insurance requirements (general liability, automobile liability, workers' compensation) and applicable federal contract clauses including equal opportunity, debarment and suspension, conflict of interest, record retention, domestic preferences, and program-specific requirements. Written questions are due at least five business days before the deadline.