Professional Services for Streetlight Master Plan

The City of Burlingame, California's Public Works Engineering Department is requesting proposals for professional engineering consulting services to develop a comprehensive Streetlight Master Plan, with proposals due November 19, 2026 at 4:00 p.m. PT via PlanetBids and questions due November 9, 2026 at 4:00 p.m. PT. A virtual pre-proposal meeting is scheduled for October 27, 2026.

The scope encompasses streetlight system inventory, assessment of current infrastructure and lighting levels across approximately 2,162 streetlights (1,278 City-owned; remainder owned or operated by Pacific Gas and Electric Company, Caltrans, and Caltrain), identification of deficiencies, establishment of lighting design criteria and equipment standards, prioritized improvement recommendations with cost estimates, and identification of funding sources. Deliverables include final reports, editable GIS files, calculations, models, standards, cost estimates, and prioritized project lists. The scope comprises ten primary tasks: project management, infrastructure inventory and document review, public outreach and community engagement, solar-powered streetlight feasibility assessment, lighting standards establishment, system assessment and deficiencies identification, development of prioritized project lists and implementation plans, final master plan development, stakeholder meetings, and optional system and process improvements.

Compensation is time and materials on a per-task basis, up to a negotiated maximum specified in the contract. The cost proposal must be submitted separately and include detailed spreadsheet showing hours and dollar costs by personnel classification and task, with separate totals for core scope and optional tasks. Consultant proposals must not exceed fifteen pages (excluding schedules, manpower allocation, and appendices) and must use minimum 11-point font with 1.1-line spacing. The selected consultant must carry General Liability insurance of at least $1 million combined single limit and $2 million aggregate, Automobile Liability insurance of $1 million, and Professional Liability insurance of at least $2 million.

Consultant interviews are tentatively scheduled for the week of December 7, 2026, with selection and contract negotiation expected through January 2027 and City Council approval anticipated in January 2027. Work commences in February 2027. Selection criteria include project understanding, work plan details, local knowledge, key personnel and subconsultant qualifications, past performance in meeting schedules and quality standards, and cost management procedures. The City reserves the right to reject any or all proposals and to negotiate final scope and fees with the selected consultant prior to award.