Professional Reference Check Services

Douglas County Government's Department of Human Resources is seeking proposals for professional reference check services through RFP 033-25, issued by the Finance Department's Purchasing Division in Castle Rock, Colorado. The county requires an online/web-based reference check platform with specific mandatory capabilities, including support for multiple HR users, anonymous and confidential reference checks, custom question creation, downloadable PDF reports, and unlimited reference check invitations. Proposers must provide a platform that enables individual HR user accounts, customizable email invitations, and robust reference check functionality. The initial contract will cover the period from January 1, 2026 to December 31, 2026, with options to renew for four additional one-year periods. Proposals are due by November 3, 2025 at 3:00 PM, and the county reserves the right to reject any submissions and award the contract based on its best interests. Preferred platform features include data tracking, response differentiation between managers and peers, rating scales, mobile compatibility, and potential Applicant Tracking System integration.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Payment terms are established at Net 30, with encouragement for purchasing card usage, and the county provides tax exemption details (Federal Registration Number: 84-6000761, State Registration Number: 98-04428). Douglas County offers cooperative purchasing options, allowing potential price and term extensions to other government agencies. The RFP does not specify a precise budget range or award value, but the contract includes provisions for annual funding appropriation and performance-based continuation. The county requires contractors to maintain various insurance coverages, including commercial general liability (minimum $1,000,000 per occurrence), automobile liability, workers' compensation, and professional liability insurance. While no incumbent vendors are mentioned, the solicitation emphasizes the contractor's independent status and includes detailed provisions about personal data protection and legal compliance.