Private Utility Locator Services

Prince William County Public Schools is requesting proposals for private utility locator services to support construction, maintenance, excavation, and operational activities throughout the school division, with proposals due August 14, 2026 at 2:00 p.m. Eastern Time via the Bonfire portal.

The scope covers detection, identification, tracing, marking, and documentation of privately owned underground utilities including electrical, water, sewer, stormwater, communications, irrigation, and site lighting systems. The contractor must respond to routine requests within 48 hours and emergency requests within three hours, and must deliver utility markings, digital locate reports with photographic documentation, and sketches electronically within one business day of service completion. The contractor must hold a Virginia Class A Contractor's license and employ technicians with at least five years of utility marking experience trained in the VA811 system. The contractor is responsible for all damage resulting from inaccurate markings and must maintain comprehensive insurance coverage including $1,000,000 in commercial general liability, $1,000,000 in comprehensive automobile liability, and $5,000,000 in umbrella coverage with PWCS named as additional insured.

Pricing shall be firm-fixed hourly rates covering all labor, equipment, marking materials, transportation, and overhead costs, with rates remaining firm for the initial 12 months. After the first year, contractors may request annual price adjustments not to exceed the Consumer Price Index increase.

The initial contract term extends from award through October 31, 2031, with an option to renew for one additional five-year period upon mutual written consent. The anticipated award date is October 2026. Evaluation criteria are project methodology and approach (40 points), experience, qualifications, and references (35 points), and proposed pricing (25 points). Questions must be submitted by July 31, 2026 at 11:00 a.m. ET. No pre-proposal conference will be held.