Printing of LaPirogue Yearbook

Nicholls State University Purchasing Department is requesting sealed bids for printing the 2027 La Pirogue yearbook, with bids due July 30, 2026, at 3:00 PM CST and public bid opening via Zoom.

The scope is production of a minimum of 800 or 1,000 completed yearbooks, 9" x 12" format, 304 pages in full color on 80-pound coated white enamel or matte paper, with covers on 160-point tempered binders board featuring silk-screened one-color ink on fabric base. Bidders must submit three sample yearbooks from universities printed in 2019 or 2020, three college references, and detailed information on a qualified yearbook representative who will make at least monthly campus visits. The vendor must provide Adobe InDesign-compatible software and yearbook-specific plug-ins, maintain adequate plant capabilities, demonstrate full-color reproduction competency, and perform Smyth-sewn binding with rigorous quality inspection. Vendor errors must be corrected timely without delaying distribution beyond thirty days; major errors require reprinting at vendor expense. Delivery is required between July 1, 2027, and June 30, 2028, F.O.B. Nicholls State University Destination, inclusive of all delivery charges. Liquidated damages of two hundred dollars per day apply for delays beyond August 1 absent circumstances beyond the vendor's control. Payment is due within thirty days of delivery and invoice approval.

Bid prices must be quoted on a net basis and remain firm for a minimum of thirty days. No bid bond is required; a performance bond is mandatory. The contract may be renewed for two additional twelve-month periods (2028 and 2029 yearbooks) at the same rates, terms, and conditions. Nicholls State University is exempt from Louisiana state and local sales and use taxes; this exemption does not transfer to contractors or vendors. Sealed bids are submitted electronically to bids@nicholls.edu.