Printed Court Case File Folders

The State of Florida is requesting proposals for printed court case file folders, with proposals due August 24, 2026. This procurement comprises two documents: a formal RFP (due August 24) and a concurrent RFI issued by the Clerk of the Court and Comptroller of Miami-Dade County seeking market intelligence on fabrication and supply capabilities. The RFI itself does not constitute a binding solicitation or award vehicle; responses inform a potential future formal procurement.

The RFI requests written responses to nine questions addressing manufacturing capabilities, cost and lead-time drivers, company experience, production methods, order-quantity minimums and maximums, pre-production sample availability, standard lead times, price stability, and escalation methodologies. RFI responses are due to vendors logged into the INFORMS system and are subject to Florida public records disclosure requirements under Chapter 119, Florida Statutes.

Required folder specifications include heavy-duty 22-point manila stock with double-thick front and back panels, V-style file pockets with Tyvek gusset expansion, double-ply straight-cut end tabs with rounded corners, and either "B" or "K" style prong fasteners. Folders must feature color-coded sequential numbering, year bands, and uniform printing legible on both sides of tabs. Configurations include numbered folders with year bands, unnumbered folders, folders with dividers, and specialty folders for seal and expunge cases. Standard packaging is 50 folders per box with carton identification. Defective items are subject to replacement.

If a future formal solicitation proceeds, the Clerk anticipates purchasing folders on an as-needed basis with delivery required within 180 calendar days of purchase-order issuance. The RFI does not request detailed technical proposals, pricing information, or formal contractual commitments. No contract will be awarded based on RFI responses. The Clerk reserves the right to revise scope, structure, or requirements in any subsequent procurement or to disregard information received.