Primting of year 2027 summer activity and facilities brochure

Town of Ramapo, Rockland County, New York is requesting bids for printing of the 2027 Summer Activities and Facilities Brochure, with bids due November 12, 2026 at 11:00 a.m. at Ramapo Town Hall.

The scope comprises two distinct printed products: 35,000 facility books (8" × 11", 16-page saddle-stitched booklets with a 2-page insert, black ink on white non-gloss stock) and 23,000 camp mailer postcards (6.125" × 11.5", full-color glossy text). The successful bidder must provide graphic design services including layout, typesetting, folding, stapling, and delivery at no additional charge, along with a minimum of four proofs prior to final approval. Work samples demonstrating quality must accompany the bid.

The contract term is one year from acceptance with an option for one-year renewal under identical terms and conditions. All bid prices must be firm and net, FOB Town of Ramapo, with shipping costs included in the bid price. The town is tax-exempt; federal and state taxes must not be included in pricing. Payments are processed upon satisfactory delivery based on invoices containing specified information.

The town will provide copy and changes for typesetting no later than December 11, 2026. Printing begins January 4, 2027, with camp mailers due by January 15, 2027 and facility brochures by February 12, 2027; late-delivery fees apply. A copy of the final booklet saved on disc must be provided to the town. No incumbents are identified for this procurement. The source does not identify a specific contract value or cost estimate. Sealed bids are received at Ramapo Town Hall, 237 Route 59, Suffern, New York 10901.