Pouring Rights and Vending Services

Umpqua Community College is requesting proposals for Campus Pouring Rights and Vending Machine Services under an RFP, with proposals due July 21, 2026 at 2:00 p.m. Pacific Time and questions due July 9, 2026 by 12:00 Noon Pacific Time. This is a revenue-generating concession agreement with no college expenditure; the selected vendor will pay commissions on vending sales to UCC.

The scope covers beverage and snack vending services across the main campus in Roseburg, Oregon, three housing properties, and one off-site location in Riddle, Oregon. Current operations include 23 vending machines distributed across 11 buildings on the main campus and satellite locations, generating approximately $59,920 in annual sales. The vendor must provide nationally branded beverages and snacks, including healthier options. All vending machines must accept cash, bills, and cashless payment methods; comply with ADA standards and applicable fire codes; and carry NSF Seal of Approval or equivalent certification. The vendor bears all costs for equipment purchase, installation, removal, utilities connection, Wi-Fi connectivity infrastructure, maintenance, repairs, and inventory management. Service must be available seven days per week with response to equipment malfunctions within 24 hours and quarterly cleaning and inspections. Proposals must include detailed financial proposals with commission structures, pricing approaches, and optional value-added contributions such as scholarships or sponsorships. The College does not guarantee minimum sales volumes and will not accept proposals listing Oregon Corporate Activity Tax as a separate line-item expense.

Evaluation uses a 100-point scale: Product Quality and Healthy Options (30 points), Service and Operations (25 points), Financial Value to College (25 points), Experience and References (10 points), Equipment and Technology (5 points), and Implementation and Transition Plan (5 points). Proposals must not exceed 20 pages and must include Proposer Certification, Non-Conflict of Interest Certification, minimum three references, and a signed W-9 Form. Notice of Intent to Award is tentatively scheduled for August 11, 2026. Contract term and renewal options are to be determined during final negotiations.