POST Certified Transcriber

The California Commission on Peace Officer Standards and Training (POST) is seeking a Certified Electronic Reporter and Transcriber (CERT) to provide transcription services for various meetings held at POST Headquarters in West Sacramento and potentially in Southern California. The contract, solicited through Invitation for Bid (IFB) #C000413-050625, covers a 12-month period from July 2025 through June 2026 and encompasses transcription services for Advisory Committee, Commission, Commission Closed Session, Peace Officer Standards and Accountability Advisory Board (POSAAB), and POSAAB Closed Session meetings. The selected contractor will be responsible for electronic reporting, transcription, and delivering verbatim transcripts within 15 business days of each meeting, with specific requirements for formatting, confidentiality, and delivery. Up to 7 total meetings are anticipated, including 5 additional POSAAB meetings and 2 additional Commission meetings. Key proposal submission deadlines include May 23, 2025, for clarification questions, June 3, 2025, for proposal submissions, and the estimated contract execution date of July 1, 2025. The award will be made to the lowest responsible bidder, with all submissions due by 5:00 pm PDT on May 30, 2025.

The solicitation includes several set-aside and preference provisions to support diverse businesses, including a small business preference program offering a 5% preference for certified small businesses. The contract documents require compliance with various state certification requirements, such as the Darfur Contracting Act, Small Business & Disabled Veteran Business Enterprise (DVBE) declarations, and civil rights laws. Potential bidders must complete multiple certification forms, including the Payee Data Record, Bidder Declaration, and Target Area Contract Preference Act (TACPA) form. While specific budget details are not explicitly stated, the contract is subject to California Budget Act appropriations and may be reduced or canceled if sufficient funds are not allocated. Bidders must demonstrate compliance with numerous state regulations, including nondiscrimination programs, drug-free workplace standards, and ethical business practices. The contract includes provisions for comprehensive documentation and certification of business status, with potential preference considerations for small businesses, disabled veteran-owned businesses, and firms operating in designated distressed areas.