Portable Sanitary Facilities and Septic Tank Services

Stafford County, Virginia is requesting bids on portable sanitary facilities and septic tank services for county departments and select Stafford County Public Schools sites under IFB 26154, with bids due September 11, 2026 at 2:00 p.m. EST and public bid opening at 2:15 p.m. that day. Questions must be submitted by August 28, 2026 at 2:00 p.m. EST.

The scope covers furnishing, delivering, cleaning, servicing, pumping, maintaining, and removing portable sanitary facilities across Stafford County Park & Recreation, Facilities Department, Sheriff's Office, Fire & Rescue Department, Utilities Department, and designated school sites. The contractor must provide both standard and ADA-compliant units for routine rentals, special events, and emergency response. Septic tank pump and haul services are required at Aquia Landing Park, Patawomeck Park, and Stafford Civil War Park; additional septic tank cleaning services are needed on an as-needed basis at five other park and facility locations. The contractor must respond to emergency requests twenty-four hours per day, seven days per week within thirty minutes of notification with qualified personnel and equipment on-site within two hours. Same-day non-emergency requests must be acknowledged within one hour during normal business hours (8:00 a.m. to 4:30 p.m., Monday through Friday) and completed by end of business.

Bidders must submit pricing for daily, weekend, and monthly rental rates; daily and weekend non-emergency and emergency service rates; septic tank pump and haul pricing per 1,000 gallons for non-emergency and emergency services; and additional cleaning and sanitizing services. Award goes to the lowest responsive and responsible bidder based on total price.

The contractor must be licensed by the Virginia Department of Health for pump and haul services, maintain comprehensive insurance (workers' compensation $500,000 to $1,000,000; automobile liability $2,000,000 combined single limit; general liability $1,000,000 per occurrence / $2,000,000 aggregate), and ensure all personnel providing services at school sites obtain background clearance and certification that they have not been convicted of violent felonies or crimes involving sexual abuse or moral turpitude. The contract term runs January 1, 2027 through December 31, 2027, with four optional one-year renewal terms. Electronic bid submission through eVA.virginia.gov is required; all bids remain binding for ninety calendar days following the bid opening date. The County reserves the right to add or remove service locations.