Portable Restroom Rental Services

The City of Rowlett is requesting quotes for portable restroom rental services to support City events under RFQ 2027-08-A, with quotes due October 6, 2026 at 2:00 p.m. and questions due September 28, 2026 at 5:30 p.m. The contract will be awarded to the lowest-cost responsive responsible bidder; no formal public bid opening will be conducted.

Service providers must have been actively engaged in portable restroom rental services for a minimum of three years under their current name, provide evidence of good standing and satisfactory performance history, and maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence and workers' compensation at statutory limits.

The scope includes delivery, placement, service, relocation, and removal of portable restroom units — standard units, ADA-accessible units, handwash stations, and annual trailer restroom pumping services. The City anticipates needing approximately 50 standard portable restrooms, 15 ADA-accessible units, 15 handwash stations, and six annual pumping services for a permanent trailer facility.

The estimated annual expenditure is $13,000. Orders will be placed on an as-needed basis only and the City does not guarantee any quantities. The initial contract term runs from award through September 30, 2027, with four optional one-year renewal periods commencing October 1st of each subsequent year. Prices must remain firm during the contract period and any renewal terms, with no price adjustments imposed on the City regardless of quantity changes.

Submission must include a completed fee schedule, at least five verifiable references for similar services, proof of current insurance coverage, and a signed certification form acknowledging acceptance of all RFQ terms and conditions. Vendors must submit itemized invoices immediately following each event with net 30-day payment terms. The City reserves the right to award any or all line items to one or more service providers.