Port Security Grant Program (PSGP) Grant Management Services

Chatham County, Georgia is seeking proposals for Port Security Grant Program (PSGP) Grant Management Services through a competitive Request for Proposal (RFP) process. The county requires a qualified firm to provide comprehensive grant administration and compliance support for a federally awarded PSGP grant. Specific services include financial management, reporting, compliance monitoring, audit support, and grant closeout activities in strict accordance with FEMA and Department of Homeland Security regulations. Proposals must be submitted online through the county's procurement portal by 5:00 P.M. on January 27, 2026, with no pre-proposal conference scheduled. The contract will span the PSGP's federally approved performance period, typically 36 months from the award date. Evaluation of proposals will follow a two-step methodology, assessing written submissions and potentially conducting interviews with shortlisted firms. The evaluation criteria include experience (20 points), qualifications (20 points), project understanding (25 points), MBE/WBE participation (15 points), and cost proposal (20 points), with potential interviews worth an additional 30 points.

The procurement includes specific set-aside requirements for Minority and Women Business Enterprise (M/WBE) participation, with bidders expected to demonstrate good faith efforts in achieving participation goals. Vendors must comply with multiple federal and state regulatory requirements, including drug-free workplace compliance, non-discrimination provisions, federal work authorization verification, and immigration status confirmation. The current PSGP award totals $371,545.00 in federal funding, with a required non-federal match of $123,848.00. Successful contractors must execute a contract within 30 days of award notification and maintain compliance with federal requirements including 2 CFR Part 200, Davis-Bacon Act provisions, and Build America, Buy America Act requirements. Additional mandatory qualifications include current business licensing, appropriate insurance coverage, and adherence to equal employment opportunity standards. Contractors must also certify compliance with various federal statutes, including anti-kickback regulations, Clean Air Act provisions, and restrictions on telecommunications equipment procurement.