Pool Maintenance, Inspection, and Repair Services

Albany County Department of General Services, Purchasing Division is requesting bids for pool maintenance, inspection, and repair services at two facilities, with bids due August 20, 2026 at 11:00 a.m. and a mandatory site visit on August 11. Prevailing wage requirements under New York State Labor Law Article 8 apply.

Bidders must service the EAC swimming pool (4-lane, 12-foot Olympic, approximately 110,000 gallons, sand filtration) at 420 Western Avenue in Albany and the Gil Ethier Community & Athletic Center pool (5-lane, 10-foot Olympic, approximately 124,000 gallons, cartridge filtration) at 21 Cayuga Street in Cohoes. Scope includes monthly and yearly preventative maintenance, emergency repairs on a 24/7 basis with 12-hour response, chemical management, equipment inspection, and operational recommendations.

Qualified bidders must hold a minimum of five years' experience in pool maintenance services and appropriate certifications (CPO or AFO). Workers' Compensation insurance minimums are $500,000 for automobile liability and $1,000,000 for general liability. Bidders must provide at least two references from similar commercial projects.

The contract term is three years from award, with an option to renew for two additional one-year intervals upon mutual agreement. Pricing must remain firm for the entire contract period with no charges permitted for freight, travel time, fuel, or surcharges. Bidders must submit yearly and monthly maintenance labor costs for each site for each of the three contract years, standard and overtime hourly rates for emergency repairs, and percentage markups or discounts for pool parts and chemicals not to exceed 10 percent above wholesale cost.

The County reserves the right to award per-item or aggregate basis. RFB documents are available from the Purchasing Division office or the Empire State Bid System website as of August 6, 2026. The contract may be extended to all New York State political subdivisions and districts. Successful bidders must sign an Albany County Vendor Contractor Agreement and comply with non-discrimination provisions, MacBride Principles, and Iranian Energy Sector Divestment requirements.