PM of HVAC, Boiler & Refrigeration Systems & Ancillary Equipment
Closed State & local contract opportunity Posted
- Solicitation number
- 2139242
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Peter Rogers peter.rogers@omh.ny.gov (518) 549-5211
Updated .
About this opportunity
The New York State Office of Mental Health (OMH) and Nathan S. Kline Institute are requesting bids on preventive maintenance of HVAC, boiler, refrigeration systems, and ancillary equipment at their Orangeburg, New York facility under IFB C203129, with bids due October 22, 2026 at 3:00 p.m. ET and a mandatory site visit on October 1, 2026 at 11:00 a.m. ET. MWBE participation goals of 30% overall (16% MBE and 14% WBE) and SDVOB goals of 6% apply; New York State Department of Labor prevailing wage rates are mandatory.
The scope encompasses routine preventive maintenance tasks, equipment servicing, and scheduled maintenance across multiple buildings (19, 35, 39, and New Lab facility) at 140 Orangeburg Road, Orangeburg, NY, as detailed in Appendix D of the contract boilerplate. Contractors must demonstrate a minimum of three years' experience performing the required services and five years' experience working on equipment in medical research lab facilities. Emergency on-site service must be provided within two hours of facility request.
The contract term is five years, effective January 1, 2027 through December 31, 2031, with no renewal options. Pricing is fixed for the contract term with no escalation permitted, except for annual cost increases based on prevailing wage schedules. The bid quote sheet requires unit costs for each preventive maintenance task across all five years plus time-and-material rates; estimated annual labor hours are 300 HVAC technician straight time, 80 overtime, 120 chiller technician straight time, and 80 overtime hours, with an annual material allowance of $140,000 (10% markup cap). Travel expenses, travel time, and mileage are not reimbursable.
Site visit registration is due September 30, 2026 at 3:00 p.m. ET using Attachment B of the IFB. Questions are due October 8, 2026 at 3:00 p.m. ET; answers will be posted by October 15, 2026. Award will be made to the responsible and responsive bidder offering the lowest total bid amount. Contractors must register with the New York State Department of Labor Contractor and Subcontractor Registry prior to bid submission and comply with prevailing wage case number 2026027375, workers' compensation requirements, and Medicaid compliance where applicable.
Opportunity text
The NYS Office of Mental Health (OMH) and Nathan S. Kline Institute are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of HVAC, Boiler & Refrigeration Systems & Ancillary Equipment for the facility, located at 140 Orangeburg Road, Orangeburg, NY 10962. Award will lead to a five-year contract effective January 1, 2027. The Scope of Work with preventative maintenance tasks, equipment list, schedule matrix, etc. is detailed in Appendix D of the attached contract boilerplate. Interested vendors should review the contract boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A mandatory site visit will be held on Thursday, October 1, 2026, at 11:00am ET at the facility. Directions to the facility & site visit location are included in the IFB. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than Wednesday, September 30, 2026 at 3:00pm ET. Questions from potential bidders attending the site visit are to be submitted by Thursday, October 8, 2026 by 3:00pm ET per the instructions in the IFB. Questions and answers will be sent to all bidders attending the site visit, as well as posted to this ad, by Thursday, October 15, 2026. Bids are due no later than 3:00pm ET on Thursday, October 22, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: C201588 - Johnson Controls, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%
Files
| File | Type | Posted |
|---|---|---|
| NKI - HVAC, Chiller & Refrig. #C203129 Bid Quote Sheet.xlsx | XLSX spreadsheet | |
| C203129 - IFB doc 09.21.26.pdf | ||
| C203129 - DRAFT Contract BP 09.21.26.pdf |
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