Planned Tree Removal Services, Lynchburg District

The Virginia Department of Transportation (VDOT) Lynchburg District is soliciting bids for planned tree removal services along highway rights-of-way in eight counties (Amherst, Appomattox, Campbell, Charlotte, Halifax, Nelson, Pittsylvania, and Prince Edward) under IFB #161218, with bids due October 13, 2026 at 2:00 p.m. EDT. A small business set-aside applies: 42% of purchases are targeted toward DSBSD-certified small businesses; bidders not certified as small businesses must submit a Small Business Subcontracting Plan identifying subcontracting opportunities.

The scope covers removal of 840 identified trees distributed across eight diameter-breast-height categories (ranging from greater than 6 inches to 54 inches). The contractor must provide all supervision, labor including climbers, equipment, fuel, traffic control, and debris disposal. All work must comply with ANSI A300 Pruning Standards, ANSI Z133.1 Safety Standards, Virginia Tree Policy and Safety Operation Procedures, and OSHA standards. Contractor personnel must be certified flaggers and English-speaking; work is restricted to Monday through Friday during daylight hours and weather permitting, with specific lane closure time restrictions on certain routes.

The contract period runs from award through June 30, 2028 (nonrenewable), with work commencing within ten calendar days of award. Bid pricing shall be firm unit prices for each tree size category. Prevailing wage rates determined by the Virginia Commissioner of Labor and Industry apply. The contractor must maintain workers' compensation insurance, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence, and automobile liability of $1,000,000 combined single limit.

An optional pre-bid conference is scheduled for September 30, 2026 at 10:00 a.m. EDT via Microsoft Teams. Bids are submitted electronically via eVA, with virtual public bid opening at 2:30 p.m. EDT on October 13. Payment is made within 30 days of invoice receipt and verification of satisfactory completion.