Photo-Water Cooler

The State of Alabama Office of the Chief Procurement Officer is seeking quotes for Photo-Water Cooler services for customer 020425, with responses due October 9, 2026.

Suppliers must register in Alabama Buys and submit responses electronically through that platform by the stated close date and time. The total contract cost is capped at $25,000, including the original agreement and any renewals, or a five-year term from the effective date, whichever is shorter. The contract may be renewed annually by written agreement of both parties.

Pricing responses must be submitted as quoted in the solicitation. The State of Alabama reserves the right to conduct cost realism and price reasonableness analyses. Price escalation requests may be considered during contract performance if material or labor costs increase significantly, provided such increases do not exceed industry-specific price index increases or Consumer Price Index increases and cannot exceed 5 percent of annual contract costs.

All suppliers must comply with federal immigration law and E-Verify requirements if they employ workers within Alabama. Suppliers must certify that they and their affiliates are registered and collecting all applicable Alabama State and local sales, use, and lease taxes. Disclosure statements are required for contracts exceeding $25,000. The State of Alabama is exempt from paying sales tax and will provide an exemption letter upon request.

Vendors must accept electronic payment methods, including state-issued credit cards, P-cards, and EFT transfers, at no additional cost. The State reserves sovereign immunity rights and does not indemnify suppliers under State law.