PHL Facilities Management

The Oklahoma Office of Management and Enterprise Services (OMES), Central Purchasing Division, is soliciting bids for comprehensive facility management services for the Oklahoma State Department of Health's Public Health Lab. The procurement encompasses management of laboratory and administrative structures, two mobile Biological Safety Laboratories (BSLs), property maintenance, storage units, and security equipment and perimeter infrastructure. The contract's initial term is one year, beginning 07/01/2025, with four potential one-year renewal options. Mandatory requirements include providing medical facility-grade custodial services, maintaining 24/7 on-call availability, guaranteeing emergency custodial services within 30 minutes, and ensuring a property manager is available for weekly meetings. Evaluation criteria will be based on best value, considering price, responsiveness to bid requirements, demonstrated ability to meet duties, and relevant experience. Key bid deadlines include the last day to submit questions on 04/17/2025, an administrative review request deadline of 04/10/2025, and the final bid response deadline of 3:00 p.m. on 05/01/2025, with all submissions required through the Oklahoma Supplier Portal.

The solicitation does not explicitly indicate specific set-aside designations, but the bidding documents include provisions for service-disabled veteran businesses and require compliance with various state regulations concerning business participation. Bidders must complete several mandatory forms, including a Non-Collusion Certification and a Responding Bidder Information form, which require disclosures about workers' compensation insurance, Secretary of State registration, and potential boycott activities. The procurement allows faith-based providers to compete without altering their religious character and mandates language accessibility for populations with limited English proficiency. While no specific budget range is provided, the pricing template requires detailed cost submissions for various service categories, including laboratory and administrative custodial services, with options for quarterly, semi-annual, annual, and as-needed services. Potential contractors must provide new items of current design and technology, with pricing to remain firm for the entire contract term, including optional renewals.