Phase II Modernization of Seattle’s Standard Specifications for Road, Bridge & Municipal Construction

The City of Seattle is soliciting proposals for Phase II Modernization of Seattle's Standard Specifications for Road, Bridge & Municipal Construction under RFP #26-071-S, with proposals due September 24, 2026 at 1:00 pm. The pre-submittal conference is September 10, 2026 at 10:00 am via Microsoft Teams (non-mandatory but encouraged); questions are due September 15, 2026 at 5:00 pm through the electronic procurement portal.

The scope encompasses five primary tasks: evaluating and selecting word processing software to replace Microsoft Office 2017 source files; migrating content with automatic table of contents and functioning cross-references; reorganizing nine divisions to align with WSDOT 2026 Standard Specifications; ensuring full ADA Title II compliance for source files and PDFs per WCAG 2.1 guidelines; and producing final deliverables with a comprehensive Document Management Guide. Tasks 1–4 are estimated at 40–52 weeks; Tasks 5 (production) and 6 (project management) timelines are to be determined.

The estimated contract value is $120,000 to $150,000 for a single-award contract with an estimated two-year duration. The City reserves the right to negotiate on certain contract terms, though Equal Benefits, Audit, WMBE and EEO, Confidentiality, and Debarment clauses are non-negotiable. No minimum qualifications are specified for submission eligibility. Women- and minority-owned firms are encouraged to self-identify within the portal during registration.

Seattle Public Utilities is the primary contracting entity in collaboration with signatory departments including the Seattle Department of Transportation, Finance and Administrative Services, Parks, Seattle Center, and Seattle City Light. Interviews are estimated for the week of October 26, 2026, with announcement of the successful proposer expected that same week. Consultant must register in the City's Procurement Portal before submission. Proposals must be submitted electronically through OpenGov Procurement portal.