Passenger Vehicles Supplement

The Commonwealth of Pennsylvania, specifically involving Dauphin County and Harveys Lake Borough, is soliciting bids for a passenger vehicle procurement contract effective September 1, 2025, through August 31, 2026. The contract seeks to acquire various passenger vehicles manufactured in North America, including sedans, SUVs, crossovers, and vans across multiple classes ranging from sub-compact to 15-passenger vehicles. Bidders must be authorized dealers representing vehicle manufacturers and submit electronic bids through the Commonwealth's electronic system, with awards determined by the lowest responsive and responsible bidder. The procurement requires precise vehicle specifications, including mandatory original equipment manufacturer (OEM) components, specific performance standards, and delivery requirements such as current model year vehicles with limited pre-delivery mileage. Key evaluation criteria include compliance with minimum vehicle specifications, pricing, delivery capabilities, and adherence to Pennsylvania's labor and workforce safety laws. The bid response deadline is September 18, 2025, with no scheduled pre-bid conference, and bidders must complete multiple certification forms including Worker Protection, Iran Free Procurement, and Lobbying Certification.

The procurement opportunity includes provisions for Small Diverse Businesses and Small/Veteran Business Enterprises, with tiered administrative fees ranging from $166 to $1,500 based on business classification. The COSTARS (Cooperative State and Local Government Purchasing) program allows local public procurement units and state-affiliated entities to potentially purchase vehicles under this contract. Vendors must submit an active Small Business Contracting Program certificate with their bid response and comply with Pennsylvania's Reciprocal Limitations Act, which provides potential percentage-based preferences for in-state vendors. While specific contract value is not explicitly stated, the cost submittal sheet indicates estimated annual quantities ranging from 1 to 310 vehicles across different categories, suggesting a potentially significant procurement value. Additional delivery charges of $250 per vehicle may apply for participating local public procurement units, and the Commonwealth reserves the right to conduct bi-annual business review meetings with awarded suppliers and manufacturer representatives.