Parks and Rec Ice Rink Concessions

Closed State & local contract opportunity Posted

Solicitation number
RFP-25-007
State
Idaho
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
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Opportunity details come from bidnetdirect.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Idaho Falls has issued a Request for Proposals (RFP-25-007) for a Concessions Agreement at the Joe Marmo & Wayne Lehto Ice Arena, seeking a proposer to operate the arena's concession stand during public ice skating times and events for the 2025-2026 Ice Season. The contract will run from October 4, 2025, through March 29, 2026, with proposals due on September 9, 2025, at 3:00 p.m. MDT through the BidNet platform. Proposers must submit comprehensive details including a proposed menu of food and drink items, detailed pricing structure, staff list, sales experience, and a sample accounting document demonstrating profit calculation. The evaluation will follow a 100-point system, with 50 points allocated to the proposed percentage of monthly profits paid to the City, 35 points for menu variety, and 15 points for prior sales and customer service experience. Key deliverables include providing concession services during public ice times and events, properly storing and vending food and drink items, and maintaining a staffed concession stand with trained personnel.

The procurement appears to be open to all qualified vendors without specific set-aside designations or enterprise restrictions. The selected proposer will be responsible for supplying their own equipment, food and drink inventory, point-of-sale systems, and staffing. The City will provide the concession area, power supply, and exclusive rights to sell food and beverages within the Ice Arena during the contract term. While specific financial details are not explicitly stated, the proposal requires proposers to submit a proposed percentage of monthly profits to be paid to the City, indicating a revenue-sharing model. The contract is structured for a single ice season with no renewal options, suggesting this is a short-term opportunity focused on the 2025-2026 winter period. Proposers will need to demonstrate substantial experience in food service, customer relations, and financial management to be competitive in the selection process.

Opportunity text

See attachments for full descripiton and information. SCOPE OF AGREEMENT Proposer(s) shall provide concession services, either through individuals employed by Proposer or volunteers that pertain to Proposer(s) organization. The concession services shall consist of the following:: Proposer and/or Proposer's agents shall be available to assist individuals from the public with purchases from the Ice Arena concession stand during ice times that are open to the public, and during events that are held at the Ice Arena that are open to the public, as mutually agreed upon by the City. The proper storing, preparing, and vending of food and drink items at times the concession stand is open to the public. As part of their proposal, Proposers are to: Provide a list of concession products (types of food/drink, brands, etc.) that it intends to make available for purchase at times the Ice Arena concession stand is open to the public. Provide a pricing structure for the items of food and drink that pertain to the above list of items. Provide a list of all individuals that Proposers shall employ to help operate the Ice Arena concessions stand. Provide an explanation of any sales and customer service experience of Proposers and/or its agents. Provide a proposed percentage of monthly profit that Proposer will pay City for granting Proposer's use of the Ice Arena concession stand if Proposer is awarded the Concession Agreement. Provide a sample accounting document that demonstrates how Proposer intends to break down its profits and shows how City is to receive its proposed percentage of the monthly profits. Provide transition plan for how long it will take from time of award to implementation of work plan.

Files

File Type Posted
RFP for Ice Arena Concessions (8.22.25).pdf PDF

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