PA System for Access Bus Garage

The Southwest Ohio Regional Transit Authority (SORTA) is requesting proposals to design, procure, install, and configure a Public Address system at its Access garage facility in Cincinnati, Ohio, with proposals due July 16, 2026 at 2:00 p.m. under RFP #078-2026.

The scope includes requirements gathering and site surveys, detailed system design implementing a Commend PA system, complete cabling infrastructure and speaker installation, testing and commissioning, removal of existing systems, comprehensive documentation, staff training with quick reference guide, and a two-week post-implementation support window. Pricing proposals must present all labor, materials, and associated costs on an all-inclusive basis with separate line items for installation/labor and materials, plus optional annual support and maintenance costs for years one through three.

The contract term is three years with a minimum one-year warranty on all equipment commencing upon final system acceptance. An optional three-year support and maintenance plan is available. Pricing must remain valid for a minimum of 120 days from the proposal deadline. No formal small business participation goal is established, though SORTA encourages small and disadvantaged business inclusion where feasible.

Evaluation uses a points-based system: Project Approach (42.5 percent or 425 points), Firm and Staffing Qualifications (32.5 percent or 325 points), and Price (25 percent or 250 points). Award will be made to the firm whose proposal is most advantageous to SORTA based on cost and all other factors considered.

Contractors must maintain insurance coverage including workers' compensation, employer's liability of $1,000,000, general liability of $1,000,000, automobile coverage of $1,000,000, and professional liability of $1,000,000, with certificates required within ten working days of award. Payment is made within thirty calendar days of invoice approval and work acceptance.

A non-mandatory pre-proposal meeting is scheduled for June 30, 2026 at 1:00 p.m. Questions are due July 7, 2026 at 2:00 p.m., with responses provided by July 10, 2026 at 4:00 p.m.