PA Next Gen Vital Records Management System (VRMS)
Open State & local contract opportunity Posted
- Solicitation number
- 6100065757
- State
- Pennsylvania
- Responses due
Opportunity facts
- Point of contact
-
- Stacy Cook anacook@pa.gov (717) 346-2671
Opportunity details come from emarketplace.state.pa.us. Updated .
About this opportunity
The Commonwealth of Pennsylvania, Department of Health, Bureau of Health Statistics and Registries, is soliciting proposals for a Software as a Service (SaaS) Vital Records Management System (VRMS) with proposals due November 18, 2026 and a pre-proposal conference scheduled for October 15, 2026 at 1:00 p.m. ET.
The VRMS will streamline end-to-end processing of live births, deaths, and fetal deaths occurring within Pennsylvania, as well as out-of-state events involving Pennsylvania residents received through the State and Territorial Exchange of Vital Events (STEVE) system. The solution must deliver a web-based interface accessible to the Bureau of Health Statistics and Registries and its reporting entities — licensed healthcare facilities, coroners and medical examiners, local registrars, funeral homes, and midwives. The procurement seeks an offeror with high skill and knowledge specific to vital records management workflows and multi-stakeholder SaaS delivery models.
All offerors must create a user profile in the Commonwealth's JAGGAER portal; proposals will be accepted only through electronic submission via JAGGAER. Respondents wishing to attend the pre-proposal conference must RSVP to Stacy Cook at RA-GSITPROCUREMENT@pa.gov with subject line "RFP 6100065757 Pre-Proposal RSVP" no later than October 13, 2026 at 1:30 p.m. ET. Technical support is available through JAGGAER at (800) 233-1121.
The procurement document does not identify a contract value, term, incumbent, or evaluation criteria.
Opportunity text
The Commonwealth of Pennsylvania (Commonwealth), Department of Health (DOH), Bureau of Health Statistics and Registries (BHSR), seeks to procure Software as a Service (SaaS) solution for the Vital Records Management System (VRMS) from an Offeror with a high degree of skill and knowledge that will meet DOH's requirements. The solution will streamline and modernize end-to-end processing of all live births, deaths, and fetal deaths occurring within Pennsylvania, as well as out-of-state events involving Pennsylvania residents received through the State and Territorial Exchange of Vital Events (STEVE) system. The VRMS shall be accessible to both BHSR and its reporting entities (including licensed healthcare facilities, coroners/medical examiners, local registrars, funeral homes and midwives) through a web-based interface. There will be a Pre-Proposal Conference, Thursday October 15, 2026, at 1:00 PM ET. Offerors who wish to attend shall submit their RSVP to Stacy Cook, RA-GSITPROCUREMENT@pa.gov with the subject line RFP 6100065757 Pre-Proposal RSVP, no later than Tuesday October 13, 2026, at 1:30PM ET. Use the following text for RFPs only: Please click here to view the list of solicitations. All Offerors are required to create a user profile within our JAGGAER portal. Please click here to go to the portal. PROPOSALS WILL ONLY BE ACCEPTED ELECTRONICALLY THROUGH JAGGAER. Technical support is available via Jaggaer at JAGGAER Support JAGGAER Support or (800) 233-1121
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