Owner's Representative

The City of Clearwater, Florida, in Pinellas County, is issuing a Request for Proposal (RFP 25-0017-EN) to procure Owner's Representative Services for the design and construction oversight of the BayCare Ballpark and Carpenter Complex Improvements project. The procurement encompasses program-level advisory and oversight support for improvements to multiple facilities and ballfields located at 601, 650, and 651 Old Coachman Road that must comply with Major and Minor League Baseball standards. Qualified vendors must provide all labor, materials, supervision, and resources necessary to deliver services including budget oversight, schedule coordination, administrative support, and construction oversight across three interconnected parcels: the Carpenter Complex (player development facility), BayCare Ballpark (stadium), and Phillies Complex (residential property). Key project deliverables include construction of a Baseball lab, campus Wi-Fi installation, field drainage improvements, generator installation, replacement of maintenance buildings, locker room renovations, video board replacement, LED lighting conversion, concourse expansion of approximately 14,500 square feet, ADA enhancements including new elevators, and expansion of ballpark attendance capacity. Vendors must submit proposals electronically through the City's e-Procurement Portal by February 20, 2026 at 10:00 a.m. Local Time, with questions due by February 10, 2026 at 10:00 a.m. Award is anticipated in April 2026, with contract commencement also in April 2026 and an anticipated contract term extending from Spring 2026 through Fall 2028. Evaluation will be based on five criteria: Firm Experience, Team Qualifications, Availability and References (25 points); Relevant Owner's Representative/Program Advisory Experience (20 points); Program Support Tools, Analysis & Advisory Experience (20 points); Project Approach & Program Management Methodology (20 points); and Pricing Proposal (15 points). Pricing must be submitted on an hourly rate basis for twelve labor categories including Program Executive, Program Manager, Financial Advisory Lead, Cost Review Analyst, Financial Analyst, Schedule Review Analyst, Schedule Coordinator, Contracts Administration Advisor, Site Observation Liaison, Turnover & Closeout Coordinator, Billing/Invoicing Support, and Administrative Support, with rates differentiated for local, traveler, and remote personnel, and all pricing must remain firm for the contract term.

The RFP documents do not identify any set-aside designations or restrictions limiting the types of organizations eligible to respond. No incumbent vendors or current contractors are referenced in the available documentation. Vendors must demonstrate required insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability/Malpractice ($2,000,000 per occurrence), and Workers' Compensation insurance. Proposals must include organizational charts, relevant project experience, program management tools and methodologies, litigation disclosures, and supporting certifications including E-Verify compliance and anti-human trafficking compliance forms. Payment terms are NET30 via Electronic Funds Transfer or Automated Clearing House. The RFP documents do not disclose a specific award value or budget range for this procurement; pricing will be evaluated as part of the selection criteria and vendors must submit firm hourly rates for the various labor categories listed throughout the contract term.