Outbound UOCAVA Vote-By-Mail Envelopes

The City of Jacksonville, Florida, Supervisor of Elections Department is requesting bids on vote-by-mail envelopes under ITB 18001-26-2, with bids due July 17, 2026 at 4:00 p.m. Eastern Standard Time and a question cutoff of July 6, 2026 at 12:00 p.m. Award will be made to the lowest responsive, responsible bidder on an all-or-none basis; bidders must submit pricing for all four envelope types to be considered.

The scope comprises four envelope products: approximately 50,000 outbound UOCAVA envelopes and 400,000 outbound domestic envelopes, each at 6.125" x 9.5" with one diamond slot window on the back; and 50,000 inbound return UOCAVA envelopes and 400,000 inbound return domestic envelopes, each at 10.5" x 17.375" with two half-inch die punches. All pricing must include freight, delivery, and handling charges to the delivery location under FOB Destination terms with prepaid freight. Prices must remain firm for the first contract year.

The initial contract term is one year with two optional two-year renewal periods, subject to approval by both the supplier and the City. The City reserves the right to reject any or all bids and to purchase quantities different from estimates based on actual requirements. A sample envelope may be requested and reviewed for conformance prior to award. Bidders must acknowledge indemnification and insurance provisions, compliance with Jacksonville Small and Emerging Business (JSEB) participation encouragement, nondiscrimination policies, and various procurement compliance certifications. All pricing submissions must be made through the City's 1Cloud e-procurement system. No pre-bid conference is required.