Out of State Vehicle Registration Information

The Clerk of the Court and Comptroller of Miami-Dade County, Florida is requesting bids for out-of-state vehicle registration information services under IFB Event No. CL00000044, with bids due October 14, 2026 and a pre-bid conference scheduled for September 24, 2026 at 10:00 AM Eastern Time via Microsoft Teams.

The scope requires the contractor to query the Divisions of Motor Vehicles in all fifty U.S. states, Puerto Rico, the District of Columbia, the U.S. Virgin Islands, and motor vehicle authorities in Mexico and Canada to obtain registered owner information for vehicles with outstanding parking violations. The contractor must receive citation data electronically via secure FTP, query applicable DMV systems, and return vehicle registration information including owner name, address, vehicle identification number, make, model, color, and registration dates within thirty calendar days of the Clerk's request. Duplicate records for the same license plate number will not be accepted or paid for.

The contract term is sixty months with one option to renew for an additional twenty-four months. Pricing must be fixed and firm for each year of the five-year contract term and shall be inclusive of all costs, delivery charges, and expenses. Award will be made to the lowest-priced, responsive, and responsible bidder meeting all minimum qualifications and providing pricing for all line items.

Bidders must submit two client references from customers who purchased similar services within the last two years, including company name and contact information. The awarded contractor must obtain and maintain Workers' Compensation insurance; Commercial General Liability of not less than $1 million per occurrence and $2 million aggregate; Professional Liability of not less than $1 million per claim; and Cyber Liability of not less than $1 million per occurrence, with Miami-Dade County and the Clerk listed as additional insureds. Bids must be submitted through the INFORMS system and all required forms completed and addenda acknowledged.