ORS retirement guides

The State of Michigan, specifically the Department of Technology, Management & Budget, is soliciting bids for the production of ORS Retirement Guides through a printing services procurement for Eaton County. The project requires printing 10,000 to 12,000 copies of a 16-page saddle-stitched publication with specific technical requirements, including an 8.5 by 11 inch finished size, 80-pound white matte stock, four-color printing with bleeds on both sides. Vendors must be pre-qualified with Print & Mail Management (PMM) and must submit one PDF proof for departmental approval prior to production. Electronic files will be provided by the department, and finished products must be packed in boxes weighing less than 40 pounds, bundled in sets of 25 units per box. The bid submission deadline is November 13, 2025, with award determination based on best price and value rather than solely on lowest cost. Evaluation criteria will consider factors such as past quality performance and ability to meet precise technical specifications. Bidders must submit detailed quote letters, with failure to provide comprehensive documentation resulting in automatic disqualification.

While no specific set-aside designations are explicitly mentioned in the documentation, the procurement requires strict vendor pre-qualification through the State of Michigan's registration process. The vendor selection process emphasizes quality and compliance over price, suggesting potential barriers to entry for less experienced providers. No specific budget range or award value is disclosed in the available documents. Vendors must adhere to extensive logistical requirements, including delivery to the General Services Building dock located at 7461 Crowner Drive in Lansing, Michigan, which operates Monday through Friday from 8:00 am to 3:30 pm and is closed on standard holidays. All electronic materials, including source files, revisions, fonts, images, and PDF formats, will become the property of the State of Michigan and must be returned upon request. Vendors must also comply with the state's standard contract terms, which include comprehensive warranty representations, indemnification requirements, and strict confidentiality provisions.