OPEN Purchase of Hydrant Parts

The City of Sugar Land, Texas is requesting bids for hydrant parts and supplies under ITB 2026-ITB-048, with bids due October 22, 2026 at 11:00 a.m. and written questions due October 14, 2026 at 12:00 p.m.

The scope covers an assortment of hydrant parts across seven manufacturer categories: Mueller Super Centurion, American Darling, Clow Medallion, East Jordan Watermaster, Kennedy Guardian, American AVK, and US Pipe Sentinel/Metropolitan models. Bidders must price each part and provide discount rates for comparison. All items must be new manufacture of most recent design; factory-remanufactured parts are acceptable only in specific circumstances. Delivery is FOB destination within seven business days for normal stock orders, with all freight and delivery charges included in the bid price.

The contract runs from execution through September 30, 2027, with four optional one-year renewals available on identical terms and conditions upon written notice at least 30 days prior to expiration. Pricing must be firm for the initial one-year period, with price decreases allowed at any time. Price increases may be considered through Index-Based Adjustments tied to the Houston Consumer Price Index (maximum 2.5% annual escalation) or Cost-Based Adjustments for tariff-impacted materials, both subject to state law limitations.

Bidders must carry Worker's Compensation at statutory limits, General Liability of at least $300,000 per occurrence / $600,000 aggregate, and Automobile Liability of at least $300,000 combined single limits. Required certifications include conflict of interest questionnaires, debarment certifications, and verifications regarding boycotts of Israel and energy companies and nondiscrimination against firearm entities. The City of Sugar Land is exempt from Texas sales tax and federal excise tax. Electronic submission is required via the OpenGov Procurement Platform. The Utilities Department maintains over 650 miles of water distribution system, 39,600 service connections, and 6,604 fire hydrants; parts are ordered as needed to maintain adequate inventory and funded from Utilities (Repair Fire Hydrants) accounts.