OPEN Evaporative Cooler Maintenance and Repair
Closed State & local contract opportunity Posted
- Solicitation number
- IFB-27-FMD-0415
- State
- Arizona
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Audrey Mims audrey.mims@phoenix.gov (602) 256-4361
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
The City of Phoenix Public Works Department is requesting bids for full-service evaporative cooler preventative maintenance and repair services under IFB-27-FMD-0415, with offers due October 15, 2026 at 11:00 a.m. The contract commences on or about January 18, 2027 for an initial three-year term with two optional one-year renewals exercisable at the City's sole discretion.
Contractor personnel must hold a current Arizona Registrar of Contractors (AROC) license, possess a minimum of five years' experience in evaporative cooler systems service and installation, and provide certification from an approved training program (ARI, ACCA, ASHRAE, CARE, HARDI, PHCC, ELA/HPC, or NATE). The contractor must maintain a minimum of six journeymen assigned to service facilities, respond to service calls within specified timeframes (emergency within 2 hours, same-day within 24 hours, regular service within 48 hours), carry sufficient repair parts inventory, and provide one-year warranties on all parts and installations. Spring startup, mid-season maintenance, and fall shutdown services are scheduled annually with specific completion deadlines. All work must comply with Phoenix Building Safety Codes, the City's Fire Code, and applicable OSHA regulations. The contractor is responsible for all labor, materials, equipment, and associated costs except for replacement of entire coolers or wet sections.
Prices must be firm and fixed for the initial first year, with price increases considered annually thereafter upon written request with 60 days' notice and supporting documentation. The City reserves the right to make multiple awards based on identified groupings in the price schedule. A non-mandatory pre-offer conference and site visit are scheduled for October 2, 2026 at 10:00 a.m. and 11:00 a.m. respectively at the Public Works Department, 2631 S. 22nd Ave., Phoenix, AZ 85009. Written inquiries are due by October 7, 2026 at 11:00 a.m. Offers must be submitted electronically via the City's Procurement Portal.
Opportunity text
The City of Phoenix Public Works Department requires services from a Contractor experienced in providing full service evaporative cooler preventative maintenance and repair services. The Commencement Date of this Agreement will be on or about January 18, 2027 or the Effective Date, whichever is later. The term of this Agreement will be for three (3) years, beginning on the Commencement Date, with two 1-year options to extend, which may be exercised by the City in its sole discretion].
Files
| File | Type | Posted |
|---|---|---|
| Evaporative_Cooler_Maintenance_and_Repair.pdf |
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