Onsite Trash Truck Services and Repairs

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is soliciting quotes for onsite trash truck diagnostic, maintenance, warranty, troubleshooting, and repair services, with proposals due October 13, 2026 at 3:00 p.m., and questions due October 6, 2026 at 2:00 p.m. The contract runs from October 12, 2026 through June 30, 2027.

Services include labor for diagnostics, repairs, and replacement of defective components on the City's refuse collection vehicles. Work encompasses engine, cooling, transmission, drivetrain, steering, suspension, brake, electrical, hydraulic, and refuse-body systems (including automated side-loader and front-loader equipment). Performance is primarily onsite at City Yards, 323 W. Mountain Street, Pasadena, CA 91103; the contractor must provide fully equipped service vehicles and diagnostic equipment. After-hours and emergency service capacity is required.

Pricing is structured on five labor-hour line items: Onsite Diagnostic/Inspection Labor (20 hours), Onsite Service and Repair Labor (20 hours), Contractor Facility Service and Repair Labor (15 hours), After-Hours/Emergency Service Labor (10 hours), and Mobile/Service Call Charge (7 calls). Award is on lowest Grand Total Price.

The contractor must demonstrate relevant experience with heavy-duty refuse collection vehicles and submit a Relevant Experience Form documenting five comparable projects. Bidders must provide current Pasadena Business License, Form AA-1 (Equal Employment Opportunity compliance), IRS Form W-9, proof of insurance, and a Unique Entity ID (SAM registration). All contractor personnel must comply with the Pasadena Living Wage Ordinance (contracts exceeding $25,000) and minimum-wage requirements. The City reserves the right to request price increases at contract year-end, not to exceed the prior 12-month Consumer Price Index. Net 30 payment terms apply. The contractor must provide factory warranties on all materials and perform corrective work at no additional cost if defects result from contractor workmanship.

Federal lobbying certifications under 31 U.S.C. Section 1352 and 44 C.F.R. Part 18 are required.