Online Respirator Medical Evaluations

The State of Minnesota Department of Administration is requesting proposals for online respirator medical evaluations under RFP SWIFT Event No. G0210-2000018714, with responses due October 16, 2026, at 2:00 p.m. Central Time and questions due October 5, 2026.

Preference points of up to 120 are available for targeted group, economically disadvantaged, and veteran-owned businesses under Minnesota's Small Business Procurement Program; the Office of Equity in Procurement (Procurement.Equity@state.mn.us or 651-201-2402) provides eligibility guidance.

The contractor must deliver a secured, online platform for OSHA-compliant respirator medical evaluations (29 CFR 1910.134) compatible with all respirator types — N95 filtering facepiece, elastomeric half-face, full-face, powered air purifying, and self-contained breathing apparatus. Evaluations must be reviewed by physicians or other licensed health care professionals licensed in the United States and board certified in Occupational Medicine or related specialty. The platform must comply with HIPAA's Privacy Rule, provide online record-keeping and reporting with exportable audit trails (Excel/CSV format), deliver clearance letters via email or fax within one business day, identify employees requiring follow-up examinations, provide translation services upon request, and retain records per OSHA and Minnesota law before secure destruction. All employer and employee data remain state or employer property; the contractor must provide data in commonly accepted electronic formats upon termination. Proof of physician certification is required with the response.

The estimated contract value is $70,000 to $80,000 annually and is not a minimum or maximum obligation. The initial term runs from January 1, 2027, through December 31, 2028, with options to extend up to an additional 36 months in increments determined by the state. Pricing must be submitted as cost per evaluation and any implementation fees using Exhibit D. Evaluation occurs in three phases: Phase 1 (responsiveness and mandatory requirements); Phase 2 (state terms acceptance, accessibility, narrative, and cost, weighted at 100, 100, 500, and 300 points respectively). The contractor must maintain Commercial General Liability ($2 million per occurrence), Professional Liability ($2 million per claim), Network Security and Privacy Liability ($2 million per occurrence), and Workers' Compensation coverage, with the state named as additional insured. Submissions through the SWIFT Supplier Portal only; non-electronic and email responses will not be accepted. Lana DuPaul, Buyer 2, is the state's authorized representative at lana.dupaul@state.mn.us or 612.327.6272. SWIFT Vendor Assistance Helpdesk: 651-201-8100 Option 1.