One (1) Utility Task Vehicle

The City of Rochester Hills, located in Oakland County, Michigan, is seeking sealed proposals for the one-time purchase of a single Utility Task Vehicle (UTV) for its Fire Department. The procurement is specifically for a 1000cc gas-powered vehicle designed for specialized emergency response scenarios, including patient extraction from hard-to-access locations, coverage at large public events, and navigating off-road terrain such as trails, fields, and wooded areas. The RFP requires vendors to provide a vehicle with an enclosed climate-controlled cab, emergency warning lights, an EMS skid, winch, all-terrain tires, and a road-legal package compliant with Michigan TR-54 requirements. Electronic proposals must be submitted exclusively through the Michigan Intergovernmental Trade Network (MITN) website by May 28, 2025, at 3:00 PM EST, with a public reading of submissions scheduled for 3:30 PM via Zoom teleconference. Evaluation criteria will include proposal completeness, equipment functionality, vendor references, company experience, warranty provisions, and maintenance services. All questions must be submitted in writing to Procurement Analyst Andrea Quinn by May 14, 2025, at 11:00 AM EST, with responses posted as amendments on the MITN website.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete comprehensive proposal documentation, including a detailed response form, company information, and references demonstrating capability to supply and support the vehicle. The RFP indicates the City reserves the right to reject any proposals and will evaluate submissions based on the greatest overall benefit, considering factors beyond price. While a specific budget range is not disclosed, the procurement is for a single vehicle with potential payment options including check (60-day terms), ACH transfer (45-day terms), or credit card (20-day terms). Proposers must maintain insurance coverage, including commercial general liability, motor vehicle liability, and workers' compensation. The proposal will remain valid for 90 days from the submission date, and interested vendors must first register as a vendor through the City of Rochester Hills website to ensure access to potential addendum information.