On-Call Physical Needs Assessment and Due Diligence Consulting Services

DHA, Housing Solutions for North Texas, is requesting proposals for on-call Physical Needs Assessment and Due Diligence Consulting Services under RFP 2026-24, with proposals due July 31, 2026 at 2:00 p.m. Central Time. DHA has established a goal that 25 percent of contract dollar value be awarded to Minority and Women-Owned Business Enterprises.

The scope covers comprehensive Physical Needs Assessments (PNAs) for DHA's portfolio of approximately 3,863 units across 29 housing developments and 159 single-family homes in the Dallas-Fort Worth area. Services include data collection and document review, on-site property assessments, capital needs and cost estimating, HUD-compliant reporting using Form HUD-52860-B, energy efficiency and sustainability analysis, strategic planning support, and post-submission support for HUD submissions. The contract may also cover related due diligence services such as property condition assessments, facility condition evaluations, deferred maintenance analyses, and redevelopment feasibility studies through separately authorized task orders. Proposers must demonstrate knowledge of 24 CFR Part 905, HUD Notice PIH 2024-40, and familiarity with Rental Assistance Demonstration (RAD) and Section 18 disposition programs.

The contract term is five years, with potential for multiple firms to be selected. Cost proposals must include all labor, travel, field inspections, document review, meetings, report preparation, cost estimating, and two revisions.

Evaluation is weighted as follows: experience and qualifications (40 points), capability to provide services (15 points), ability to successfully complete the project (15 points), response characteristics and adherence to format (10 points), and cost proposal (20 points). Submissions require notarized non-debarment certification, business references, non-collusive affidavits, conflict-of-interest disclosure, minority business status certification, Section 3 program certification, and equal employment opportunity certifications. Written questions are due July 27, 2026, with responses by July 29. Proposals must be submitted electronically through DHA's online procurement portal; mailed, faxed, or emailed submissions will not be accepted. Contact Kenneth Duke at (214) 951-8452 for questions.