On-Call Materials Services

The City of Schertz, Texas has issued Request for Proposal #2025-008 for On-Call Materials Services through its Public Works Department, soliciting proposals from contractors to provide various materials including asphalt, backfill, and concrete on an as-needed basis. The procurement seeks multiple vendors to ensure full materials requirements can be met, with vendors eligible to submit proposals for one or more material categories. Proposals are due on September 18, 2025, at 3:30 PM through the city's e-procurement portal, with an anticipated initial contract term of three years and options for automatic annual renewals. The city requires detailed cost proposals including per-ton rates for specific materials like Type D Hotmix PG64-22, Manufactured Sand, and Class "A" Concrete, with distinct pricing for planned deliveries (72-hour response time) and emergency deliveries (8-hour response time). Proposal evaluation will be comprehensive, with 30% weight assigned to proposer qualifications, 30% to service quality, 30% to cost, and 10% to overall responsiveness. Vendors must provide specific details about pickup locations, loading fees, and labor costs.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must comply with state requirements, including non-boycott certifications related to Israel, energy companies, and firearm entities. While specific budget ranges are not disclosed, the on-call nature of the contract suggests flexible procurement amounts based on actual Public Works project needs. The city plans to establish multiple vendor contracts, which implies potential for ongoing, variable-volume material procurement. Vendors will need to demonstrate capability to provide materials consistently and responsively, with the ability to handle both standard and emergency material delivery requirements. The multi-vendor approach suggests the city is seeking to create a robust, flexible supply chain for critical infrastructure materials, with contracts structured to ensure competitive pricing and reliable service across different material categories.