On Call Loop Repair

The City of Raleigh Department of Transportation - Operations Division is requesting proposals for on-call embedded roadway traffic signal loop repair and replacement services along City of Raleigh maintained streets and NCDOT roads, with proposals due August 31, 2026 at 5:00 p.m. EST.

Work includes repair or replacement of damaged embedded detection zone loops, installation of lead-in wire to junction boxes and cabinets, and associated materials such as junction boxes, risers, and concrete work. Contractors must commence work within one week of notification and complete it within two weeks. Work zone safety, notification of the Traffic Signal Superintendent upon completion, and obtaining Superintendent approval before work completion are contractor responsibilities. Pricing is structured as a not-to-exceed amount with fully burdened hourly rates covering all costs, overhead, profit, lodging, meals, and transportation.

The contract term is an initial three-year period with two optional one-year renewal terms, for a maximum total of five years. Estimated quantities for various work items including concrete curb and gutter, sidewalk, cable, trenching, boring, junction boxes, risers, loop sawcut, and shielded lead-in cable are provided in the RFP.

Evaluation is two-stage. Stage 1 weights corporate background and experience (20%), firm financial stability (15%), project understanding (15%), project approach (20%), team firm experience (15%), and proposed cost (15%). Selected firms may advance to Stage 2 for interviews or demonstrations worth up to five additional points. Written questions are due August 18, 2026, with City responses anticipated by August 24, 2026. The evaluation meeting is anticipated for September 4, 2026, with selection announced tentatively September 11, 2026. Proposals must be submitted as one signed original, one electronic PDF version on USB flash drive, and three copies in a separate sealed envelope containing cover letter, corporate background and experience documentation, financial statements, project understanding and approach, team experience and certifications, and cost forms.