On-Call Grant Application Services

The City of Rock Hill, South Carolina is issuing a Request for Qualifications (RFQ) for on-call grant application and award services to be provided on an as-needed basis. The procurement seeks qualified firms to deliver a comprehensive range of grant-related services, including benefit cost analysis (BCA) for USDOT and FEMA projects, economic cost analysis (ECA) for EDA projects, Davis-Bacon and Buy America compliance work, environmental reviews and NEPA compliance, data analysis, long-term funding strategy analysis, technical writing, and technical review of grant applications. The RFQ was posted on April 22, 2026, with a question submission deadline of May 12, 2026, at 4:00 p.m. and a qualifications response deadline of May 20, 2026, at 2:00 p.m.; all submissions must be made electronically through the City's eProcurement Portal. The anticipated contract start date is July 1, 2026, with an initial three-year term and two optional one-year renewals available. Evaluation criteria are weighted as follows: 40 percent for qualifications of the firm, 30 percent for project experience and understanding, 20 percent for response capability and capacity, and 10 percent for historical performance. The City intends to award contracts within 60 days of receiving qualifications and may select one or more companies, potentially inviting up to five firms for interviews. Responding firms must maintain professional liability insurance of $2,000,000 per occurrence and aggregate, worker's compensation of $500,000, automobile liability of $1,000,000 per occurrence and aggregate, and comprehensive/general liability of $2,000,000 per occurrence and aggregate.

No specific set-aside designations or restrictions limiting the types of organizations that can respond have been identified in the RFQ materials. No incumbent vendors or current contractors are specified in the procurement documents. Pricing will be established on a task-specific basis through detailed work orders and scopes of work developed between the selected firms and the City, with no guaranteed minimum volume of services; compensation will be invoiced monthly with payment due within 30 days of invoice receipt, and the City reserves the right to retain up to 10 percent of each invoice as retainage until project completion. Selected contractors will be classified as independent contractors, must obtain a City business license prior to contract execution, and are required to comply with the City of Rock Hill's standard Agreement for Services template. The agreement prohibits subcontracting without express written City consent and mandates that all work products become the property of the City upon delivery. No specific budget range or award value has been disclosed in the procurement materials.