On Call Environmental Testing and Consulting Services

The Town of West Hartford, Connecticut, is requesting proposals for on-call environmental testing and consulting services covering lead-based paint, asbestos, radon, PCBs, and mold, with proposals due August 13, 2026, at 2:00 PM EST and written questions due August 4, 2026. The Town intends to award blanket contracts to multiple firms based on expertise and pricing rather than a single vendor.

Services support the Housing Division, Plant & Facilities Department (overseeing 17 school facilities and other municipal properties), and Community Services Division, spanning both commercial and residential property testing. The scope includes lead clearance wipe and paint-chip samples, soil and water testing, air sampling, asbestos bulk and air sampling by microscopy, radon air sampling, and mold testing. Consultants must prepare unit-rate proposals and deliver formal written reports in formats required by governing bodies or requesting departments.

The contract term runs September 1, 2026, through August 31, 2027, with options for two additional one-year renewals through August 31, 2029, at the same terms and pricing. Proposals must remain valid for 90 days after opening and cannot be withdrawn, cancelled, or modified during that period.

Fee proposals must cover all hourly rates — senior manager, project manager, licensed consultants, field technicians, CADD operators, and administrative staff — and testing/lab fees for each service type at varying turnaround times (3–5 business days, 24 hours, 6 hours, and 48 hours). The Town is exempt from excise, transportation, and sales taxes; these must not be included in fees.

Insurance requirements include $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, $1,000,000 Pollution Professional Liability, and $3,000,000 Contractor's Pollution Liability with two-year extended coverage after project completion. Proposals must include past project experience, staff qualifications with licenses and certifications, and comprehensive fee structures. Connecticut businesses must maintain current filings with the Secretary of State; out-of-state bidders must submit a Certificate of Authority or Certificate of Good Standing.