On Call Architectural Services

The City of Hartford is soliciting proposals from qualified architectural firms for on-call, as-needed professional services under RFP #6296, with proposals due August 11, 2026 at 2:00 PM. The City intends to select one or more consultants to distribute work at its discretion for projects with estimated total costs below $5 million. Individual firm and team submittals (two or more firms) are acceptable.

Firms must indicate whether they are submitting for Architectural services, Landscape Architectural services, or both categories. All work must be performed under the direction of a Connecticut-licensed professional architect or landscape architect. A 15% minority business utilization set-aside applies to eligible projects where three or more MWBE subcontractors are available; minority subcontractors must hold current City of Hartford MWBE certification at time of response submission.

The contract term runs October 1, 2026 through September 30, 2027, with the City holding options to renegotiate and extend three additional one-year terms. Compensation will be negotiated on hourly rates based on a detailed rate schedule submitted by the selected firm, with costs varying by project based on scope, staff hours, and reimbursable costs. A 10% bid bond is required.

Respondents must demonstrate Equal Employment Opportunity certification and affirmatively comply with Connecticut equal opportunity requirements. Insurance requirements include professional liability ($1 million minimum), commercial general liability ($1 million per occurrence), workers' compensation (Connecticut statutory limits with $1 million employer's liability), and automobile liability ($1 million combined single limit if vehicles are used). The City must be named as additional insured on a primary, noncontributory basis.

Proposals will be reviewed September 10, 2026, with potential interviews by the Architectural Advisory Panel no later than September 17, 2026. Questions are due within seventy-two hours of the response deadline; answers will be posted within twenty-four hours thereafter. Respondents must provide evidence of current Connecticut business licensing, tax compliance, Secretary of State filings, and current tax status with the City. All work produced becomes property of the City.