Off-Site Vehicle & Equipment Lock & Key Service

The City of Pasadena Public Works Department, Building Systems & Fleet Management Division is requesting proposals for off-site vehicle and equipment lock and key service, with proposals due August 25, 2026. The contract is federally funded through FEMA emergency technical assistance provisions and carries a Federal Required Certification requirement prohibiting use of federal funds to influence federal officers or Congress members; vendors must certify compliance and include identical language in all subaward documents, with civil penalties of $10,000 to $100,000 per failure to file.

Vendors must submit a Relevant Experience Form demonstrating prior experience providing fleet locksmith services comparable to the City's needs, a Technical Questionnaire addressing qualifications, technical capabilities, service response capabilities, and quality assurance processes, and a Disclosure of Lobbying Activities form certifying lobbying status. Authorized Agent declarations and legal business status documentation are required, as is a valid SAM.gov registration (Unique Entity ID).

The scope includes lock repairs, rekeying, key duplication, and emergency lockout services for the City's fleet vehicles and equipment at an off-site location designated by the City. Vendors must meet response-time requirements for emergency calls. Pricing shall be submitted on either a time-and-materials or fixed-rate basis, with all costs itemized to include labor, materials, and equipment. Vendors must maintain appropriate licensing and insurance as required by the City.

The contract term is one year with renewal options at the City's discretion, funded through the Public Works Department operating budget. No incumbent is identified. No contract value is specified. Award is anticipated following completion of the evaluation process and City Council approval if required. No set-aside or preference program is identified for this procurement.