Oemsrp & MAS for holgar generators

The Purchasing Division of the City of Baton Rouge and Parish of East Baton Rouge is requesting sealed bids for Original Equipment Manufacturer Standard Replacement Parts and Manufacturer Authorized Service for Holgar Generators, with bids due August 10, 2026 at 11:00 a.m. CST. The awarded vendor must be an authorized Holgar dealer located within a 50-mile radius of the intersection of Tom Drive and Wooddale Boulevard in East Baton Rouge Parish — a geographic eligibility requirement that filters the competitive field.

The scope covers OEM parts inventory and authorized service labor on an as-needed basis under a one-year contract with optional extension for two additional years or shorter periods by mutual agreement. The vendor must maintain reasonable inventory of OEM parts and deliver to the Central Garage at 333 Chippewa Street within one business day of order, including daily delivery capability. There is no guaranteed minimum quantity; purchases are based on actual City-Parish needs.

Evaluation is weighted across four pricing components: hourly vendor labor rates for work performed at the contractor's facility (50% weight), restocking charge percentage for returned parts (50% weight), percentage discount from the manufacturer's current price list for OEM parts (50% weight), and miscellaneous freight charges for expedited delivery. The vendor with the lowest total weighted award across these items wins. All prices must remain firm for a minimum of six months after award; delivery is F.O.B. destination with prepaid freight included. Payment terms are net 30 days on monthly invoices submitted in arrears.

The vendor must hold current occupational licensing if applicable, provide certificates of insurance meeting specified minimum limits, comply with state and federal regulations including prevailing wage and anti-discrimination requirements, and demonstrate participation in small, minority, and women-owned business subcontracting opportunities. Questions are due July 31, 2026 at 5:00 p.m. CST. Vendors must register in the Vendor Self-Service system and submit a completed W-9 form.