Oemsrp & MAS for genpro generators

The City of Baton Rouge and East Baton Rouge Parish Purchasing Division are soliciting sealed bids for original equipment manufacturer standard replacement parts and manufacturer authorized service for GENPRO generators, with bids due August 10, 2026 at 11:00 a.m. CST. The vendor must be an authorized GENPRO dealer located within a 50-mile radius of the intersection of Tom Drive and Wooddale Boulevard in East Baton Rouge Parish.

The scope covers OEM parts supply and labor services for generator maintenance and repair on an as-needed basis throughout the contract period. The vendor must maintain a reasonable supply of OEM parts with capability for next-day delivery to the Central Garage at 333 Chippewa Street. Bidders submit pricing on four line items: in-facility labor rates (estimated 40 hours annually, weighted at 35%), restocking charge percentage for returned parts (weighted at 65%), OEM parts discount percentage (weighted at 65%), and miscellaneous charges for expedited delivery. All prices must be based on the manufacturer's current published price list and remain firm for a minimum of six months after award.

The contract is firm for one year with the possibility of extension into second and third year periods if both parties agree and all prices and conditions remain unchanged. No guaranteed minimum quantities are specified; the City-Parish will purchase based on actual operational needs. The vendor with the lowest total weighted award receives the contract. Payment terms are net 30 days following monthly invoicing in arrears, with F.O.B. destination and all freight charges prepaid by the vendor. The vendor must maintain general liability, automobile liability, and workers compensation insurance coverage and comply with Louisiana ethics standards and federal debarment requirements. Written questions are due July 31, 2026 at 5:00 p.m. CST.