NP RFP - DCNR Archery Schools Tournament Event Organizer

The Alabama Department of Conservation and Natural Resources is requesting proposals for a third-party event organizer to plan and execute state qualifying archery competitions under the National Archery in the Schools Program, with proposals due November 16, 2026 at 4:30 PM CST and questions due October 22, 2026 at 5:00 PM.

This is a nonprofessional RFP with no state funding — the awardee must propose a self-sustaining cost-recovery model using entry fees, supplier booths, local business participation, and sponsorships. The scope covers organizing and administering three state championships (Bullseye, North 3D, and South 3D), securing ADA-compliant venues, inviting a minimum of 40% of eligible competitive archers with equal division distribution, coordinating sponsors and booth participants, managing registration and fee collection, providing staffing and volunteer coordination, ensuring NASP compliance and safety protocols, maintaining scoring procedures, and delivering post-event financial and participation reports.

The anticipated contract term is two years with the possibility of renewal or extension for up to an additional two years, not to exceed five years total. Proposals will be evaluated on comprehensiveness (30%), capacity (25%), experience and past performance with references from the previous five years (25%), and cost methodology (20%). Offerors must demonstrate experience organizing archery competitions or comparable youth or sporting events and provide proof of adequate personnel, technical, financial, and managerial resources.

Awardees must obtain and maintain General Liability Insurance with the State of Alabama and ADCNR listed as additional insureds; provide E-Verify Memoranda of Understanding and W-9 forms; and comply with Alabama's immigration law requirements. ADCNR reserves the right to award to multiple offerors and to reject any or all proposals. Proposals must be submitted in triplicate with one electronic copy on a USB drive to the Alabama Department of Finance Division of Procurement, 100 North Union Street, Suite 192, Montgomery, Alabama 36104.