Non-IT RFQ 30-271007 Onsite Optometry Services - Private Sourcing Event

The North Carolina Department of Health and Human Services, Division of State Operated Healthcare Facilities is requesting quotes for onsite optometry services at four state-operated facilities under RFQ 30-271007, with quotes due August 14, 2026 at 4:00 PM ET. Award will be made to the lowest-priced responsive vendor meeting all specifications.

A licensed optometrist with experience treating persons with intellectual and developmental disabilities, mental illness, substance use disorders, and neuro-medical needs is required. The vendor must hold North Carolina Secretary of State registration, professional liability insurance of at least $1 million per occurrence and $3 million aggregate, annual influenza vaccination, and financial stability certification. Background checks, HIPAA compliance, and facility credentialing are mandatory. The vendor must submit at least three customer references for similar services, execute the NC DHHS Business Associate Addendum, and complete all required federal and state certifications prior to contract execution.

Services span four facilities: Murdoch Developmental Center (300 patients), Central Regional Hospital (300+ patients), Cherry Hospital (200+ patients), and Broughton Hospital (300+ patients). Murdoch and Central Regional Hospital each require two four-hour clinics monthly (96 hours annually); Cherry Hospital and Broughton Hospital each require one eight-hour clinic monthly (96 hours annually). Scope includes annual eye examinations, diagnostic evaluations, treatment of eye diseases, prescription of corrective lenses, and referrals to ophthalmologists. Pricing must be submitted as hourly rates; all rates must include travel, lodging, and fuel costs with no additional charges permitted to the state.

The initial contract term begins October 1, 2026, or upon final execution, whichever is later, with one year of initial service. The state retains the option to renew for up to two additional one-year terms with 90 days' written notice before the end of each term. Written questions are due August 6, 2026, with state responses provided August 7, 2026.