MVR2M Registration Forms

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Bureau of Motor Vehicles, is issuing Request for Quotation (RFQ) #29B 260408-257 for a one-time purchase of 100,000 tri-color MVR2M registration forms. The forms must be constructed as single-sheet documents on #32 ledger paper with front and back printing in white, yellow, and pink copies, and must include Code 3 of 9 barcodes, consecutive tax receipt numbering from 40754001 to 40854000, and microprint security features. All quotations must be submitted through the State of Maine's Vendor Self Service (VSS) e-procurement system by 4:00 p.m. Eastern Standard Time on May 22, 2026, with delivery required to the Bureau of Motor Vehicles Stockroom at 101 Hospital Street, Augusta, Maine by June 17, 2026. Bidders must submit the total price for all 100,000 forms and estimated calendar days from award to receipt, with all shipping charges included and FOB Destination terms applied, meaning the vendor bears all costs and risk until delivery. Questions may be submitted up to 48 hours prior to the May 22 deadline through the VSS Q&A function. Evaluation will be conducted on a best value basis, with award made to the lowest-priced bidder whose submission meets all specifications and requirements, and the State reserves the right to make one award, multiple awards, or no award.

The RFQ does not specify any set-aside designations or restrictions on bidder types based on disadvantaged enterprise status. No incumbent vendors or current contractors are referenced in the procurement documentation. Bidders must provide manufacturers' literature or product specifications to verify compliance with all requirements in Appendix B, and equivalency documentation is required for any items proposed as alternatives to specified requirements. All bidders must submit a Responsible Bidder Form certifying non-debarment status and absence of conflicts of interest, and must affirm compliance with all specifications and requirements. Payment terms are net 30 upon receipt of an accurate invoice, and the State is exempt from federal, state, and local taxes, with quotations requested without tax charges included. The State reserves the right to negotiate the purchase of additional units at the bid price for six months following the award; however, no specific budget range or award value is identified in the solicitation documents.