Munster Disaster Debris Removal and Disposal Services

The Town of Munster, Indiana is requesting proposals for disaster debris removal and disposal services following severe storms in August 2026, with proposals due September 17, 2026 at 9:00 a.m. CST to the DFS Procurement Portal at dfs.bonfirehub.com. Award is anticipated at the Munster Town Council meeting on September 21, 2026 at 6:30 p.m. at Town Hall, 1005 Ridge Road, Munster, Indiana 46321, which is open to the public.

The scope encompasses removal and disposal of FEMA-eligible debris from town-maintained rights-of-way, including fallen trees, hazardous limbs and branches, stumps, and vegetative, construction and demolition, and hazardous materials debris. Services include collection, sorting, loading, hauling, debris reduction site operations with chipping or burning capabilities, traffic control coordination, and environmental compliance. Pricing is structured on 21 line-item unit costs covering loading and hauling of vegetative debris, C&D debris collection and disposal, debris site operations and restoration, tree and stump removal, and debris reduction services. Contractors must obtain all necessary local, state, and federal permits prior to commencing operations and comply with FEMA Public Assistance Program guidelines, OSHA standards, environmental regulations, Davis-Bacon requirements, and federal debarment certification.

The initial contract term is 120 days, with potential extension to one year from execution, followed by three additional optional one-year extensions. Funding is from the FEMA Public Assistance program with separate invoicing for different federal reimbursement periods. Payment occurs within 45 days of approval. Contractors must submit bid security of not less than 5% of the contract amount and performance bonds equal to 100% of the awarded amount prior to work commencement.

Evaluation uses a scoring matrix: contractor experience (25%), proposal and work plan (30%), price (35%), and references (10%), with optional interviews counting up to 20 additional points. Price scoring awards maximum points to the lowest bidder with deductions for higher proposals. Required insurance includes comprehensive general liability ($2,000,000 aggregate/$1,000,000 per occurrence), automotive liability ($1,000,000), and worker's compensation ($1,000,000 per occurrence). Questions must be submitted within the Portal; those submitted within 48 hours of the deadline will not be answered.