Munster Disaster Debris Monitoring Services

The Town of Munster, Indiana is requesting proposals for disaster debris monitoring services following severe storms in August 2026, with proposals due September 17, 2026 at 9:00 a.m. CST through the DFS Procurement Portal at dfs.bonfirehub.com.

The scope covers debris monitoring across public rights-of-way, public property, drainage areas, waterways, and other eligible areas designated by the municipality. The contract runs one year with four optional one-year extension periods at the Town's discretion. Work must comply with FEMA Public Assistance Program guidelines and incorporate required FEMA contract clauses.

Evaluation is weighted as follows: cost proposal (35%), qualifications of firm (20%), qualifications of staff (20%), technical approach (25%), and optional interview (10 points at the Town's discretion), for a possible 100-point score. The cost proposal comprises hourly rates for seven labor positions: Load Site Manager (60% weight), Debris Site Manager (20%), Field Supervisor (10%), Documentation Manager (5%), Project Manager (2%), Operations Manager (2%), and Billing/Invoice Specialist (1%).

Proposers must carry current workers' compensation insurance with minimum $1,000,000 employers' liability, commercial general liability of $1,000,000 minimum, and business automobile liability of $1,000,000 minimum per occurrence, all with waivers of subrogation in favor of the Town. No bid bond or performance bond is required. All invoices must be supported by signed timesheets documenting staff hours, with records maintained for seven years post-completion.

The Town anticipates awarding the contract at a public Town Council meeting on September 21, 2026 at 6:30 p.m. at Town Hall, 1005 Ridge Rd, Munster, IN 46321. Questions must be submitted within the Portal no later than 48 hours before the submission deadline. All companies, including women, minority, and veteran-owned businesses, are encouraged to propose.